Projects, campaigns and tasks
A drag-and-drop kanban board with subtasks and resource links on every task card. Finished tasks archive themselves after a week, so your board stays clear.
Project management software built for small creative agencies
Orbit Studios brings your clients, projects, retainers, invoices and client portal into one workspace. It's made for agencies of 1 to 10 people, so you get everything you need and nothing built for a 200-person firm.
Running an agency shouldn't take five tools
Most small agencies end up with a CRM in one tab, tasks in another, invoices in a third and client feedback scattered across email and WhatsApp. Nothing talks to anything else, so you spend Friday afternoons copying numbers between apps instead of doing the work you're good at. Orbit replaces that patchwork with one place where a client's projects, hours, retainer and invoices all sit together.
Everything a creative agency runs on, in one place
Retainers and ad hoc work, tracked separately
Orbit knows the difference between monthly retainer work and one-off jobs. It handles proration when retainers start mid-month and keeps both types clearly separated on invoices.
Estimates your clients can approve
Send an estimate and your client can approve it or negotiate from their portal. No more 'did you see my email?' threads.
Invoicing without the spreadsheet
Generate PDF invoices with retainer and ad hoc line items already split out, track what's been paid, and let Orbit catch duplicate invoices before they go out.
A client portal in your client's brand colours
Each client gets their own branded portal where they can view projects, approve estimates, leave comments, download invoices and collect final delivery packages. It looks like part of your service, not somebody else's software.
Time tracking that keeps up with you
A live timer that survives page reloads, scoped to the client you're working for, so every billable hour ends up in the right place.
Why not just use Asana, Monday or Notion?
General tools are good at tasks, but they don't know what a retainer is, can't send an invoice, and don't give your clients anywhere to go. Plenty of agencies build their own client portal in Notion and it works fine at first. Around the fifth client it becomes a second job. Orbit is built around how agencies actually work, with billing, clients and delivery included from the start rather than bolted on.
Built for teams of 1 to 10, not 100
Agency platforms like Productive and Scoro are excellent, but they're designed and priced for much larger teams. Orbit gives small studios the agency-specific features without the enterprise onboarding calls. See how we compare with Productive and Scoro.
Working solo? It works for a team of one too
Lots of freelance designers and marketers use a full CRM like HubSpot and spend more time managing it than their clients. Orbit works as a simple CRM for freelancers: your clients, your work and your invoices in one place, at the price of a single seat.
One plan, one price
£15
Per user / monthMonthly billing. Cancel any time.
Every feature is included, with no tiers and no upsells. You only pay for your team. Your clients use their portal for free, however many you have.
Why Orbit exists
Orbit started when I watched my friend Gavin, a freelance designer, try to run his clients, tasks and billing across a handful of apps that didn't talk to each other. I built the tool I wished he had, and he's shaped a lot of it since. Orbit Studios is independently built in Wales.
Questions
Is Orbit only for agencies, or can freelancers use it?
Both. It's designed for teams of 1 to 10, so a solo freelancer gets exactly the same features as a small studio.
Do my clients have to pay to use the portal?
No. You only pay for team members. Client portal access is always free.
Is there a free trial?
Yes, you can try Orbit free for 30 days.
Can I move my existing clients over from another tool?
There's no automatic import yet, so you'd add clients manually. For most small agencies that takes less time than you'd expect, and it's a good excuse to tidy up.
Give your agency one place to work
£15 per user, per month. 30 days free, no card required to start.